A receipt is an acknowledgment of a payment received and includes the transaction details. A receipt is commonly issued after an invoice has been paid, especially for cash payments.
Table of Contents
- Receipts: By Type (18)
- Business
- Car (Vehicle)
- Cash Payment
- Cleaning
- Credit Card
- Delivery
- Deposit
- Donation
- Earnest Money
- Event Payment
- Hotel
- Itemized
- Medical Bill
- Paid (in-full)
- Receipt Book
- Rent
- Sales Receipt
- Security Deposit
- What is a Receipt?
- How Long to Keep a Receipt
- Receipt vs Invoice
- How to Make a Receipt
- How to Scan a Receipt
- How to Write a Receipt
- Sample Receipt
By Type (18)
Business Receipt
Download: Adobe PDF, MS Word, ODT
Car/Vehicle Sales Receipt
Download: Adobe PDF, MS Word, ODT
Cash Payment Receipt
Download: Adobe PDF, MS Word, OpenDocument
Cleaning Receipt
Download: Adobe PDF, MS Word, OpenDocument
Credit Card Receipt
Download: Adobe PDF, MS Word, OpenDocument
Delivery Receipt
Download: Adobe PDF, MS Word, OpenDocument
Deposit Receipt
Download: Adobe PDF, MS Word, OpenDocument
Donation Receipt
Download: Adobe PDF, MS Word, OpenDocument
Earnest Money Receipt
Download: Adobe PDF, MS Word, OpenDocument
Event Payment Receipt
Download: Adobe PDF, MS Word, OpenDocument
Hotel Receipt
Download: Adobe PDF, MS Word, OpenDocument
Itemized Receipt
Download: Adobe PDF, MS Word, OpenDocument
Medical Bill Receipt
Download: Adobe PDF, MS Word, OpenDocument
Paid (in-full) Receipt
Download: Adobe PDF, MS Word, OpenDocument
Receipt Book
Download: Adobe PDF, MS Word, OpenDocument
Rent Receipt
Download: Adobe PDF, MS Word, OpenDocument
Sales Receipt
Download: Adobe PDF, MS Word, OpenDocument
Security Deposit Receipt
Download: Adobe PDF, MS Word, OpenDocument
What is a Receipt?
A receipt is a written record of a transaction between two (2) or more parties. A standard receipt will include the following transaction details:
- Date;
- Amount received ($);
- Payment type;
- Description of the service or goods; and
- Who accepted payment.
How Long to Keep a Receipt
According to the IRS, a business should keep their receipts for three (3) years. If a business claimed a loss for any tax year, then the receipts for that year must be kept for seven (7) years.
Source: IRS – How long should I keep records?
Receipt vs Invoice
The main difference is a receipt is only given after payment has been made and an invoice is a demand for payment.
- Invoice – Issued before payment.
- Receipt – Issued after payment.
How to Make a Receipt
A receipt is made after a transaction has occurred that details the price of the goods or services along with any taxes, discounts, shipping fees, or other line items. A receipt from a traditional cash register is made from thermal paper with heat being applied as the "ink".
The fastest way to make a receipt is to download templates in Adobe PDF, Microsoft Word (.docx), Open Document Text (.odt).
How to Scan a Receipt
There are two (2) ways to scan a receipt:
Mobile App
Using a mobile app is the easiest way to capture a receipt and save it for your records. The top three (3) apps for taking photos of your receipts are:
- WaveApps – iOS – Android
- Expensify – iOS – Android
- iScanner – iOS – Android
Physical Scanner
Using a physical scanner is a traditional way to store receipts. The receipt will need to be laid down on the scanner and can be saved to a device or USB stick. The best places to get a physical scanner are the following:
- Amazon
- Best Buy
- Wal-Mart
How to Write a Receipt
Download: Adobe PDF, Microsoft Word (.docx) or Open Document Text (.odt)
To complete a receipt the following information must be entered (see image below):
- Date;
- Receipt Number;
- Amount Received ($);
- Transaction Details (what was purchased?);
- Received by (seller);
- Received from (buyer);
- Payment Method (cash, check, credit card, etc.);
- Check Number (if applicable); and
- Credit Card Details (if applicable).
Sample Receipt
Download: Adobe PDF, MS Word (.docx), OpenDocument
Source: https://eforms.com/receipt/
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